Driller Registration Privacy Notice

Last updated: 17 October 2026

1. Introduction

JF DRILLING SOLUTIONS LIMITED (“JF Drilling Solutions”, “we”, “us” or “our”) respects the privacy of individuals who register their interest in working with us.

We specialise in horizontal directional drilling (HDD) and support underground infrastructure projects throughout the United Kingdom.

We provide a facility through our website for experienced drilling personnel to register their interest in potential work opportunities. We may consider registered individuals for suitable projects undertaken by our company or for opportunities involving other contractors and companies requiring experienced drilling personnel.

This Privacy Notice explains how we collect, use, store and share personal information submitted through our driller registration facility.

It also explains your rights under applicable UK data protection legislation.

Please read this notice before submitting your registration.

2. Who We Are

The organisation responsible for handling your personal information is:

JF DRILLING SOLUTIONS LIMITED

Company registration number: 17512119

Registered office and business address: 960 Capability Green Luton LU1 3PE United Kingdom

Email: info@jfdrillingsolutions.com

Telephone: 07961 479591

Website: www.JFdrillingsolutions.com

For data protection purposes, JF Drilling Solutions Limited acts as the data controller for personal information collected through its driller registration facility, except where the circumstances require a different arrangement under applicable law.

3. What Information We Collect

When you register your interest in working with JF Drilling Solutions, we may collect the following information, depending on the fields included in the registration form.

A. Personal and contact information

Full name.
Telephone number.
Email address.
Town, city or general location.
Preferred working locations.

B. Professional experience

Years of experience in horizontal directional drilling.
Previous HDD projects and relevant experience.
Types of drilling operations undertaken.
Drilling machinery and equipment operated.
Experience with different ground conditions and installation requirements.
Previous roles and relevant employment or subcontracting experience.

C. Qualifications and competencies

Where relevant to potential assignments, we may collect details of:

Relevant industry qualifications.
Training certificates.
Competency cards and safety certifications.
Machinery operation qualifications.
Other evidence of relevant professional competence.

We may ask to verify information where reasonably necessary for a potential assignment.

D. Availability and work preferences

We may collect information about:

Your availability for work.
Preferred locations.
Willingness to travel.
Availability for short-term or longer-term assignments.
Whether you are interested in employment, subcontracting or other forms of engagement.

E. Additional information

If necessary and appropriate for a particular opportunity, we may request references, copies of relevant certificates or other information needed to assess your suitability.

We will seek to collect only information that is relevant and necessary for the purposes explained in this notice.

Please do not submit sensitive personal information that we have not requested.

4. How We Collect Your Information

We may collect your personal information:

Directly from you when you complete our online registration form.
When you email or telephone us about work opportunities.
When you send us your CV or professional qualifications.
During discussions about potential projects or assignments.
From referees or other sources where appropriate and lawful, including where you have been informed of the relevant checks.

If we obtain personal information about you from another source, we will provide any additional privacy information required by applicable law.

5. Why We Use Your Information

We use your information for legitimate business and operational purposes connected with identifying and assessing suitable drilling personnel.

These purposes may include:

A. Maintaining our driller network

We maintain a record of individuals who have expressed an interest in potential HDD work opportunities.

B. Assessing professional suitability

We consider your experience, qualifications, skills, machinery knowledge and availability when assessing whether you may be suitable for a particular assignment.

C. Identifying potential work opportunities

We may contact you when an opportunity arises that appears relevant to your experience, location and availability.

D. Supporting our clients and contractors

Where appropriate, we may identify suitable drilling personnel for projects involving other construction companies, utility contractors or drilling businesses.

Where we propose sharing your details with another company, we will handle that disclosure in accordance with this notice and applicable data protection law.

E. Verifying qualifications and experience

Where necessary for a proposed assignment, we may check relevant qualifications, certifications, references and other professional information.

F. Managing potential engagements

If you are selected for a potential assignment, we may use relevant information to discuss rates, availability, working arrangements and other details required to establish a separate agreement.

G. Meeting legal obligations

We may process information where necessary to comply with applicable legal, regulatory, health and safety or record-keeping requirements.

6. Our Lawful Basis for Processing Your Information

UK data protection law requires us to identify a lawful basis for processing personal information.

Depending on the circumstances, we may rely on the following lawful bases.

Legitimate interests

We may process your registration information where it is necessary for our legitimate interests in maintaining a network of experienced drilling personnel, identifying suitable people for potential projects and managing relationships with prospective workers and contractors.

We will consider whether these interests are appropriate and whether your privacy rights and interests outweigh them.

Taking steps at your request before entering into a contract

Where you ask us to consider you for a specific opportunity, we may process relevant information to take steps at your request before entering into a potential contract, where the legal requirements for this basis are satisfied.

Legal obligation

We may process information where necessary to comply with a legal obligation applicable to our business.

The lawful basis will depend on the specific purpose and circumstances of the processing.

Where we need to process special-category information, such as health information, or criminal-offence information, additional legal requirements may apply. We will only collect or use such information where appropriate and lawful.

We will not rely on consent as a blanket justification for all processing. Where consent is the appropriate lawful basis for a particular optional activity, we will request it separately.

7. Sharing Your Information with Other Companies

An important purpose of our driller registration service is to help identify experienced personnel for suitable work opportunities.

We may share relevant professional information with other companies when this is necessary and lawful for a potential work opportunity.

These companies may include:

HDD contractors.
Directional drilling companies.
Civil engineering contractors.
Construction companies.
Utility infrastructure contractors.
Other businesses seeking suitably experienced drilling personnel.

For example, if another contractor requires a driller with experience operating a particular HDD machine, we may identify suitable individuals from our network.

Depending on the circumstances, information shared may include your name, relevant experience, qualifications, general location and availability.

We will not routinely share every piece of information you provide. We will seek to limit disclosures to information relevant to the opportunity.

We will contact you and ask whether you are interested in an opportunity before sharing your details with another company.

Registering with JF Drilling Solutions does not mean that your information will automatically be sent to every company in our network.

The precise arrangements will depend on the opportunity, the information involved and the lawful basis for the disclosure.

Once another company receives your information, that company may become an independent data controller responsible for its subsequent use. Its own privacy notice and data protection obligations may then apply.

We will not sell your personal information to third parties as a commercial mailing list.

8. Recruitment, Employment and Subcontracting

Registration with JF Drilling Solutions is an expression of interest in potential work opportunities.

It does not guarantee:

Employment with JF Drilling Solutions.
A subcontracting agreement.
Placement on a particular project.
A minimum number of working hours.
A minimum income or payment.
That we will identify a suitable opportunity.
That another company will offer you work.

Any employment, subcontracting, labour supply or other engagement will be subject to the relevant agreement and applicable legal requirements.

The actual nature of any engagement will depend on the working arrangements and applicable law, not merely the terminology used to describe it.

9. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, taking account of our legal obligations and legitimate business needs.

Our intended retention approach is as follows:

Information: Driller registration details

Proposed retention period: Up to 24 months after your last meaningful contact with us, unless an earlier deletion is appropriate.

Information: CVs, qualifications and experience records

Proposed retention period: For as long as reasonably necessary to assess relevant opportunities, subject to the same review period.

Information: Communications about potential opportunities

Proposed retention period: For as long as necessary to manage the relevant discussions and any resulting obligations.

Information: Records relating to an actual engagement

Proposed retention period: In accordance with the applicable contractual, legal, tax and record-keeping requirements.

We may contact you to check whether you wish to remain in our network before the applicable retention period expires.

If you no longer wish to be considered for opportunities, you can contact us to request deletion of your registration information.

We may retain limited information where necessary to comply with a legal obligation, establish or defend legal claims, or meet another lawful requirement.

10. How We Protect Your Information

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.

Depending on the systems used, these measures may include:

Restricting access to authorised personnel.
Using appropriate account and password security.
Storing information in suitable business systems.
Limiting the information shared with prospective clients.
Reviewing access to registration information.
Taking reasonable steps to protect electronic records.

No method of electronic storage or transmission can be guaranteed to be completely secure.

However, we will take reasonable steps to protect the personal information entrusted to us.

11. International Transfers

We aim to store and process registration information using appropriate systems and service providers.

We use Wix to host our website and registration form. This means your information may be stored or processed outside the United Kingdom.

If your information needs to be transferred outside the United Kingdom, we will ensure that the transfer complies with applicable data protection law and that any required safeguards are in place.

Such transfers may arise if a service provider stores or processes information overseas or if an opportunity involves a company outside the UK.

12. Your Data Protection Rights

Under applicable UK data protection law, you may have the right to:

Access your information: Request a copy of the personal information we hold about you.

Correct inaccurate information: Ask us to correct incomplete or inaccurate details.

Request deletion: Ask us to delete your information where the legal conditions for erasure are met.

Restrict processing: Ask us to limit how we use your information in certain circumstances.

Object to processing: Object to processing carried out on the basis of legitimate interests.

Request data portability: In certain circumstances, request your personal information in a commonly used, machine-readable format.

Withdraw consent: Where we rely on your consent for a particular activity, you can withdraw that consent at any time. Withdrawal does not affect processing lawfully carried out before withdrawal.

Your right to object: Where we process your information on the basis of legitimate interests, you have the right to object at any time. If you object, we will stop unless we have compelling legitimate grounds to continue or need the information in connection with legal claims.

These rights are subject to applicable legal conditions and exceptions.

To exercise your rights, please contact us using the details in Section 15.

We may need to verify your identity before responding.

13. Automated Decision-Making

We do not intend to use the driller registration form to make solely automated decisions that have legal or similarly significant effects on you.

If our processes change and we introduce automated decision-making that is subject to specific legal requirements, we will provide the information and safeguards required by applicable law.

14. Cookies and Website Technology

Our website may use cookies and similar technologies to support its operation, improve usability and understand website traffic.

The cookies and technologies used will depend on the website platform and the services integrated into it.

Where required by law, we will request consent before placing non-essential cookies or using similar technologies.

Please refer to our website’s cookie information for further details.

15. Contact Us About Your Information

If you have any questions about this Privacy Notice or how we handle your personal information, please contact:

JF DRILLING SOLUTIONS LIMITED

960 Capability Green Luton LU1 3PE United Kingdom

Email: info@jfdrillingsolutions.com

Telephone: 07961 479591

Please include sufficient information for us to understand your enquiry. Do not send unnecessary sensitive personal information.

16. Complaints to the Information Commissioner’s Office

If you have concerns about how we handle your personal information, please contact us first so that we have an opportunity to address them.

You also have the right to complain to the UK’s Information Commissioner’s Office (ICO).

Website: ico.org.uk/make-a-complaint

Helpline: 0303 123 1113

The ICO provides information about data protection rights and how to make a complaint.

17. Changes to This Privacy Notice

We may update this Privacy Notice when our registration process, business practices, systems or legal requirements change.

The latest version will be published on our website with the updated revision date.

Where a change materially affects how we use personal information, we will take appropriate steps to inform affected individuals where required by law.